Juries

August 25th, 2009 by Jane

I’ve been having an interesting conversation over at Below the Beltway about juries. The VIOXX case raises some longstanding issues about the competence of jurors to understand complex scientific evidence. In the wake of the verdict there is some talk about these cases warranting a jury of experts, rather than lay people. So far I’m not convinced.

First of all, I’m not convinced a lay jury can’t understand scientific evidence if it is presented properly. Every trial lawyer struggles with simplifying the evidence so that the jury gets it. I’ve spent hours upon hours searching my brain for the proper analogy, to illustrate something I am trying to prove to a jury. A good analogy is worth 100 scientists in my book.

Secondly a jury of experts sounds like an invitation for a fist fight. An expert, by definition, thinks that he is right. I can’t imagine that a battle of 12 experts would ever render a unanimous verdict.

Finally in a case like VIOXX, experts are not the plaintiff’s peers. The sixth amendment guarantees a speedy and public trial, by an impartial jury. It would be nearly impossible to find 12 impartial experts. Empaneling a jury could take months.

Trying a case to a jury is always a roll of the dice. Anyone who thinks otherwise is simply fooling himself. A jury takes the case out of the control of the parties, and the lawyers and puts the decision in the hands of 12 people you have never met. As is so often repeated, it’s the worst system in the world, except for all the others.

UPDATE: Belder talks more eloquently than I about juries. Other than the gentle slam against personal injury lawyers, I agree with him completely.

Everyone’s not an Expert

July 1st, 2009 by Jane

Before the subprime mortgage market imploded,  I was amazed at how many lawyers were "experts" in real estate.  Now that house closings have drawn to a halt, lawyers are quickly becoming "experts" in other things, including debt collection.

An expert is what everyone wants, but it is important to determine just how much expertise your expert has.  How much of your lawyer’s practice is devoted to debt collection?  How many years has he been collecting debt?  How many cases has he handled?  What is the process he uses to collect debt? These are all valid questions and ones you should ask before you hire someone to collect for you.

As in most areas of the law, any lawyer can do it, but the trick is finding someone who can do it well.

At Woodworth & Frisella our practice is limited to commercial debt collection. We have been doing it exclusively for over 10 years.  We have handled hundreds of cases,  and we employ a process that is designed to bring the debtor to the table from day one, in order to get our client’s debts  paid first.

We are debt collection experts, yesterday, today and tomorrow.

The State of Collections

May 19th, 2009 by Jane

I’m often asked how things are going in my business.  As you can imagine we are as busy as we have been in many years.  That’s good news for us, and, as long as we can collect the money owed,  good for our clients.

In a bad economy there is a collection cycle.  We saw it in the dotcom bust in the late ’90’s.  I’m sure we will see it in this downturn as well.  There is a time in the beginning of a downturn when it is  relatively easy to collect debt.  Businesses make a concerted effort to pay off their obligations quickly so they can continue to do business.   In particular they pay obligations that are being collected by a law firm because they do not want to get sued.    With some exceptions, this is the cycle we are in today.

Over time, collections slow down.  People begin to ignore the agreements they  made, stop answering the phone and simply go quiet.  Generally this signals the last gasp of a debtor. Unless there is an uptick in the economy, the debtor’s money, and thus their ability to pay, runs out.

In the dotcom era,  the slide from collectable to non-collectable occurred about a year and a half in.  Companies dug out of  debt and then almost in concert, stopped.  At that point many companies simply went out of business.  We are not there yet, but unless the economy improves I  predict the same sort of slide, industry by industry over the next year.

Obviously the auto industry is in trouble, but we are still collecting in related industries.  If things do not improve quickly, I expect that trend to reverse in the near future,  and payments to slow significantly.  Unfortunately other industries can be expected to follow.

The obvious message is to collect what is owed to you now, before it is too late.

Make The Call

May 1st, 2009 by Jane

It’s fairly routine for people in small businesses to hate to call on overdue debt.  For some reason there is a guilt factor that gets in the way.    Typically when a payment is late, the creditor sends out a second invoice.  Trust me on this:  A second invoice is just as easy to ignore as the first one.

When your client’s payment is overdue, pick up the phone and ask them what is going on.    Make contact.  Talk with them.  Listen to them. Empathize with them.

Remember, your goal is to get paid.  If they can’t pay today, set a date that they will pay by.  If they can’t pay the entire amount, set up a plan.  Communicate with them,  and make it clear  they need to communicate with you.   Make sure you follow up.   If they promise the check by Tuesday, and it doesn’t arrive call and ask them when it was mailed.  Get a tracking order if they promise to send it overnight.

These people owe you them money and they know they owe you the money. More than likely they want to pay you the money.  Help them along by giving them a call.

HOW TO GET PAID FIRST IN A BAD ECONOMY

April 17th, 2009 by Jane

(This is a blurb I wrote for our local Chamber of Commerce Newspaper)

In an economy sliding south it is more important than ever to collect your receivables quickly and efficiently.  It can mean the difference between success and going out of business.  Here are a few quick tips for collecting money.  These tips work in good times and bad, but are more important now than ever. Your goal as always is to get your bill to the top of the pile.

Thirty days have elapsed and this customer, who is a good customer, is late again.  What do you do?

You can send another bill as a reminder.  It takes about a second to put that in the circular file so the pressure is gone as soon as the bill hits the desk.  You can even add a threat – “We will cut off service” – except in reality you don’t want to lose a customer; you want to get paid.  So what works?

PICK UP THE PHONE:  This is your customer.  You want to do more business not end the relationship.  Call them up; ask them what is going on.  What problems are they facing? Find something to talk about. And set a date and amount for payment.  If they think they are getting a big check next month, ask them to make a smaller payment this month. Get the process started.

Never hang up the phone without making progress toward the next step.  If you can’t make progress the problem is serious.

BE NICE.  YOU ARE ON THE SAME SIDE:  You want the debtor to succeed because when he does, you get paid. Show an interest in his business, root for his success, and be genuine about it.

This accomplishes several things: What you learn about the debtor’s business may provide some leverage later on if you need it to file litigation. If you are in the business of selling something, the more you know about your client’s business, the better for you. And most importantly, it is easier to pay someone you like than someone you don’t like.

THERE ARE ONLY 2 NEGOTIABLES:  TIME AND AMOUNT:   Never get off the phone until you have confirmed when the debtor will send the payment. If they can’t pay in full, set up a payment plan, and make sure they follow it. If they promise the money on Tuesday and it doesn’t arrive, call Wednesday and ask them when they mailed it. Once the debtor realizes you are keeping track it becomes easier to pay you than not.

DO NOT WAIT TOO LONG TO REFER THE DEBT OUT:   When do you send the debt to someone else to collect?

If you are not willing to contact your client by phone or in person or don’t have time, you should wait no longer than 45 days to send the debt to a lawyer to collect.  After 60 days your chance of collection falls significantly, so every day is costing you money.  And if you aren’t doing anything to collect the debt, your client is going to pay people who are.

If your client doesn’t live up to the date you set, and doesn’t call to tell you in advance, or return your inquiries, it’s time to consider sending the matter out.  If the debtor does not keep his word, send the debt to a lawyer to collect.  Lawyers have leverage.  A letter from a lawyer will often get your bill to the top of the pile. Always hire a lawyer on a contingency basis. That way, if they don’t collect your debt, you don’t have to pay them.

Creating Urgency

April 8th, 2009 by Jane

If there was ever a time to get moving on your overdue receivables it is now! It is impossible to predict what is going to happen in this fragile economy, but most suspect it will get worse before it gets better. Now more than ever it is important to get your bill to the top of the pile. But how do you do that?

The trick is, knowing how to create urgency in the debtor to pay your bill first, or at least before the money runs out.

There are many ways to create urgency – none of which include sending a second invoice as a reminder. Direct contact is essential – the debtor needs to hear from you or your representative directly. And you need to communicate that you are under pressure to collect this money now.

If you can’t or are unwilling to do that, it is time to send the bill out to someone who can create that urgency.

BTW there is no reason to be nasty about it. In times of scarcity, people pay people they like, first. And that includes the people you hire to collect debt for you.

Blogtalk Radio

August 12th, 2008 by Jane

 

I’ll was recently a guest on Rita Schiano’s blog talk radio
(http://www.blogtalkradio.com/rita),
talking about commercial debt collection.

Listen in on the conversatation.
(http://www.blogtalkradio.com/rita/2008/08/12/Talk-To-MeConversations-With-Creative-Unconventional-People-with-host-Rita-Schiano)

Let me know what you think.

Stay Cool and Communicate

August 9th, 2008 by Jane

I got a call from a client in the food business today and he reported that his suppliers have started calling customers if they are one day late paying their invoices.

Grace periods have been tightened. An invoice due in 30 days a year ago, is now due in 15. If the invoice is not paid, the customer goes on COD terms.

I told my client he should be doing the same thing. Communication with your customers is always a good thing. Remind the customer that payment is due, and use the opportunity to make another sale.

One of the things that has always bugged me about the debt collection business is that the players often make it instantly adversarial. It doesn’t have to be. You truly do get more flies with honey. It’s important to remember that a company that is struggling isn’t necessarily a bad company.

We get some business from collection agencies which refer cases to us in MA after their collection efforts have failed. Most of these agencies do a great job. On occasion though, the collector has made things so adversarial that the debtor refuses to pay the bill “on principle”. That is simply a dumb situation to get into. I can think of four or five matters over the years where a debtor has agreed to pay the bill instantly, saying that the only reason for the delay is that the collector was so rude to him. We all have our off days. But if you are feeling angry, do not call a debtor. (Then again, it’s an easy victory for me!)

Timing is Everything!

June 24th, 2008 by Jane

When the tech bubble began to burst eight years ago, it quickly was apparent that those companies who pursued their receivables quickly and skillfully could and did recover monies owed to them. Those who waited, hoping for a turnaround, lost out.

The climate for commercial debt collection remains fairly robust, although I often encounter debts owed by previously healthy companies who are simply not collecting their own receivables which in turn, makes it difficult for them to meet their payables. The trickle down effect is clear.

Now more than anytime over the last eight years it is important to pursue monies owed, quickly and skillfully. Failure could be catastrophic.

Economic Indicators

January 25th, 2008 by Jane

The debt collection business cranks up in an economic downturn, and as a result is a bellwether for future events. At Woodworth & Frisella we are experiencing a mild up-tick in business, which appears to be gaining steam on a daily basis. More telling is the fact that most failures to pay are not about disputes but about cash flow.

In these times it is important to remember that whoever gets there first often is the one who gets paid. This is not the time to sit on your accounts receivable.